Below is the latest version of our constitution drafted and agreed by the committe.
- The name of the Association shall be “The Friends of Long Furlong School” FOLF for short. Registered Charity number: 1042673
- The object of the Association is to advance the education of the pupils in the school. In furtherance of this object the Association may: –
- Develop more extended relationships between the staff, parents/carers and others associated with the school.
- Engage in activities which support the school and advance the education of the pupils atending it.
- Provide and assist in the provision of facilities for education at the school
(not-normally-provided-by the LEA).
- The Association shall be non -party political and non-sectarian.
- The Association shall take out Public Liability and Personal Accident Insurance to
cover its meetings, activities, officers, and commitee. (Membership of the National Confederation of Parent-Teacher Associations automatically provides this).
- The Association may appoint a President.
- Vice-Presidents may be elected each year at the Annual General Meeting (AGM).
(These are usually people the Association wishes to honour).
- Membership shall consist of all parents and/or guardians of pupils atending the school (subject to payment of such membership fee as may from time to time be prescribed by the Commitee) and all Staff. The Commitee may admit any other persons into membership who, in the reasonable opinion of the Commitee, have an interest in the school on such terms the Commitee shall from time to time prescribe.
- The management of the Association shall be vested in a Commitee consisting of the following: Chairman, Honorary Secretary, Honorary Treasurer together with a minimum of one other member along with an additional member that whom shall be appointed by the Governors of the school.
- The Officers and Commitee shall be elected at the AGM each year and shall serve untilthe commencement of the next AGM.
- Three members or (if greater) one third of the members of the Commitee shall
constitute a quorum.
- The commitee shall have the power to co-opt a maximum of two persons as additional members of the Commitee in addition to their power to fill casual vacancies hereinafter provided.
- The Commitee may appoint sub-commitees as it deems necessary and shall prescribe their function provided that all acts and proceedings of any such sub- commitee shall be reported to the commitee as soon as possible and provided further that no such sub commitee shall expend funds of the Association otherwise than in accordance with a budget agreed by the Commitee.
- Commitee meetings shall be held at least once each term.
- The AGM shall be held annually on such date as the Commitee shall appoint being no less than nine months nor more than fifteen months after the date of the previous AGM. At the AGM the chair shall be taken by the chairman or in his/her absence, the Vice-Chairman of the Commitee
- Nominations shall be proposed-and ·seconded by members and should have the consent of the nominee. Nominations may be made at any time prior to the commencement of the AGM.
- The Commitee may fill casual vacancies by co-option until the next AGM.
- Two Auditors who are not members of the Commitee shall be elected annually at
the AGM to audit the accounts and books of the Association.
- Special General Meetings (SGM) may be called at the writen request of a minimum of 10 members.
- 30 days’ notice shall be given of any AGM or SGM to all members of the Association.
- The Honorary Treasurer shall be responsible for keeping account of all income and expenditure and shall present a financial report to all Commitee members and shall present the accounts for approval by the members at the AGM. Accounts to be audited by 31st October each year but not legally required unless yearly income is above £10,000. In this case they must be audited.
- Bank Accounts shall be operated in the name of the Association and withdrawals shall be made on the signature of any two of the Officers of the Association.
- Any mater not provided for in the Constitution and concerning the organisation and activities of the Association shall be dealt with by the Commitee whose decision shall be final.
- No alteration to this constitution may be made except at the Annual General Meeting or Special General Meeting called for this purpose. No amendments or alterations shall be made without the prior writen permission of the Charity Commission to clauses 2, 24 and 25 and no alterations shall be made which could cause the Association to cease to be a charity in law. Alterations to the constitution shall receive the assent of two thirds of the members present and voting at an AGM or SGM.
- The Association may be dissolved by a resolution presented at a SGM called for this purpose. The resolution must have the assent of two thirds of those present and voting. Such resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. These assets shall not be distributed among the members of the Association but will be given to the school for the benefit of the children of the school, or in the event of a school closure to the school to which the majority of children of the closing school will go, in any manner which is exclusively charitable in law. If effect cannot be given to this provision, then the assets can be given to some other charitable purpose.
- The Head Teacher shall have the ultimate decision on all educational maters.
As agreed at the Annual General meeting of the Friends of Long Furlong 15th September 2003.
Updated at the Annual General Meeting on 21st September 2023.